Job Description

Vertex Co-op Program

The Vertex Co-op Program offers students the opportunity to learn about the pharmaceutical industry from a hands-on perspective. You will be working closely with and learning from some of the brightest people in the industry. When you join our co-op program you should not be surprised to see that our environment is one that is innovative and team oriented, where collaboration is not just a word, and "we are relentless" is in everything we do. Students can expect to be challenged by their project plan, connect with other co-ops, and feel valued by the Vertex community. Not only will co-ops learn about their day-to-day tasks through their specific work assignments, but they will interact and have exposure to our organizational leaders and their teams.

Job Summary

The Accounts Payable co-op role will manage the receipt, sorting and scanning of Accounts Payable invoices (paper and electronic). This role will also be responsible for creating a tracking and reporting system that will be critical to the management of the team's workload. The role will also partner with Vertex's technical team to resolve any issues related to invoice receipt and scanning, and assist the Accounting team with AP-related projects, as necessary. The role will develop and use critical thinking skills through the learning and use of newest technology scanning and workflow applications, and the candidate will present data and recommend process changes related to that function. The candidate will gain additional experience through partnerships with our AP teams in Canada and the UK, the general ledger team, Procurement and the SOX audit and compliance teams.

Key Responsibilities

• Create a tracking and reporting mechanism to ensure all invoices received at Vertex are scanned to MarkView and recorded into Oracle
• Monitor the Accounts Payable email inbox
• Review invoices requiring processing through Markview and triage non-invoice inquiries
• Ensure all incoming paper invoices (via mail) is stamped, batched and scanned into the Markview system
• Return 'not-in-good-order' invoices, partner with vendors to receive proper invoices and resolve invoicing issues
• Resolve issues related to rescan requests, illegible invoices and the batch/scan process
• Partner with Vertex AP teams around the globe, Procurement and GL teams to learn about their challenges, teach them the US process and assist in finding efficiencies in the US process
• Report metrics on number of invoices scanned/processed, issues reported and resolved
• Present data to management on invoice volume trends, and specific vendor problems, with action plans for improved invoice processing and vendor relationships
• Attend meetings and trainings on projects and initiatives. Provide AP perspective and feedback on process improvements.
• Support the AP team during times of high volume, vacations and unplanned absences by serving as a backup to both Travel/Customer Service and Invoicing teams

Qualifications

• Must be enrolled in a College/University and have at least finished one year of a Bachelor's Degree in fields of study such as Accounting, Finance and Business Management
• Excellent computer, analytical, organizational, and communication skills.
• Ability to multi-task in a fast-paced environment & to prioritize accordingly
• Strong desire to learn
• Ability to work independently & in a team environment
• Proficient in Microsoft Office and Excel
• A desire to be part of a highly innovate company aimed at transforming lives of people with serious diseases, their family and society
• Enrolled in an undergraduate or graduate program
• Legal authorization to work in the United States, now and in the future. Please note that Vertex does not provide sponsorship for internships or entry level roles within this part of the organization.
• Candidate must be enrolled in an advanced degree program if graduating before July 2025
• Candidate must be available to work full-time, 40 hours per week from July 10, 2024 December 20, 2025

Program Dates: July - December 2025, Full Time

Pay Range 20.00 32.00 USD/hour

This job posting is for a temporary role with a third-party agency partner that provides services to Vertex. The individual selected for this role will be offered the role as an employee of that third-party agency; compensation, medical benefits, fringe benefits and other terms and conditions of employment shall be presented by the third-party agency upon offer. The range provided is a reasonable estimate for the pay range for this job at the time of posting. Some roles may also be eligible for overtime pay, in accordance with federal and state requirements. The actual pay rate will be based on a number of factors, including skills, competencies, experience, and other job-related factors permitted by law.

The range provided is based on what we believe is a reasonable estimate for the base salary pay range for this job at the time of posting. This role is eligible for an annual bonus and annual equity awards. Some roles may also be eligible for overtime pay, in accordance with federal and state requirements. Actual base salary pay will be based on a number of factors, including skills, competencies, experience, and other job-related factors permitted by law.

At Vertex, our Total Rewards offerings also include inclusive market-leading benefits to meet our employees wherever they are in their career, financial, family and wellbeing journey while providing flexibility and resources to support their growth and aspirations. From medical, dental and vision benefits to generous paid time off (including a week-long company shutdown in the Summer and the Winter), educational assistance programs including student loan repayment, a generous commuting subsidy, matching charitable donations, 401(k) and so much more.

Vertex is a global biotechnology company that invests in scientific innovation.

Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.

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